Marketing & Events Assistant (Seasonal)

Mon, 16 Mar 2026 11:28:01 -0600

Job Title: Marketing & Events Assistant (Seasonal)

Department: Tourism

Reports To: Tourism Director

FLSA Status: Non-Exempt

Prepared By: Megan Johnston

Prepared Date: March 2025

Revised Date: March 2026

POSITION SUMMARY: The Marketing & Events Assistant works closely with the Tourism Director in carrying out marketing initiatives and event support for events managed by or involving the Tourism Department in Woodward, Oklahoma.

ESSENTIAL DUTIES:

Assists in the planning and execution of local events, festivals, and community gatherings managed by the Tourism Department.
Assists with promoting local events and festivals, coordinating event details, managing event-specific promotional campaigns, and assisting with the set-up and tear-down of certain events.
Supports the execution of on-site event activities to ensure smooth operations.
Helps identify target audiences, conduct competitor analysis, and gather insights to inform marketing strategies.
Assists with the creation and distribution of promotional materials, including flyers, brochures, and social media content for various attractions, events, and activities.
Contributes to planning, executing, and tracking marketing campaigns to increase tourism and local engagement.
Helps create social media content for Tourism Department pages (Facebook, Instagram, LinkedIn, YouTube, etc.).
Collaborates with local businesses, tourism partners, and community groups to support event promotion and participation.
Updates event calendars and other online resources to ensure accurate and timely information is available to visitors and the community.
Assists in tracking and reporting on the performance of marketing campaigns and social media metrics to evaluate success and suggest improvements.
Helps staff booths or assists at local expos and vendor shows.
Assists in securing donations or in-kind sponsorships for events when needed.
Assists the Tourism Director with administrative tasks related to event planning and marketing, such as scheduling meetings, organizing files, and managing timelines.
Helps maintain an organized inventory of promotional materials and event supplies.
Checks email and voicemail first thing and regularly throughout the day.
Assists Tourism Director as needed with miscellaneous work and projects.
Responsible for maintaining a prioritized work list and responding within the time limits indicated when given tasks.
Assists other City employees and departments as required by the Tourism Director.

MINIMUM QUALIFICATIONS

Applicants must have the following education and experience qualifications:

Current enrollment in or recent completion of a degree, preferably in Marketing, Communications, Tourism, Public Relations, or a related field.
Strong interest in marketing, tourism, and promoting local culture.
Skilled to operate a computer, operate a 10 key adding machine, certain computer software, and operate other office machines as required for the position.
Familiarity with social media platforms and digital marketing trends.
Experience with photography, videography, or graphic design is a plus.
Social skills to satisfactorily work in a public office, customer services, government, tourism, events, tradeshows, and association environment.
The physical, social, and mental skills to work with the Tourism clients, Staff, and City employees, for extended periods of time and under varied conditions as a Marketing & Events Assistant.
The ability to receive, relay, and transfer information accurately; the ability to quickly and accurately calculate, enter, and review numbers.
Skilled and trainable as a communicator, with leadership, organizational and time management skills and with a good and flexible work ethic.
Skilled and trainable in maintaining liaison between different departments, event coordinators, custodial/maintenance staff, in a varying degree of scenarios.
The ability to read, understand and communicate fluently in the English language.
Willingness to assist management, co-workers, and citizens as necessary.
Must possess and maintain a valid driver’s license and have driving record acceptable to City’s insurance carrier.
The ability to pass alcohol/drug and background screenings.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Applicants must be able to meet the following working conditions and physical requirements:

Ability to work in an office, governmental, community, environment for at least eight (8) hours a day, five (5) days a week or more.
Ability to work with stress factors, such as deadlines, multiple tasks, simultaneous tasks, fast paced environment, customer relations, etc.
Ability to bend and lift as needed as required by the job definitions.
Ability to lift a minimum of twenty-five (25) pounds of weight.
Ability and willingness to attend meetings/functions as deemed appropriate by the Tourism Director.
Ability to do research, develop and present findings.
Ability to work under various management models including limited supervision.

DISCLAIMER

“This job description is provided as a guide and is not to be considered a contract. The City reserves the right to make changes to the job description as necessary. It is intended to identify the major responsibilities and requirements of this job. The employee may be requested to perform job-related responsibilities and tasks other than those stated in this description.”

Signature:____________________________________________ Date:__________________

Woodward, OK - Jobs - Tourism

Marketing & Events Assistant (Seasonal)

MINIMUM QUALIFICATIONS